Govern your own scope, protect your own data, and stand behind your own evidence when the project gets hard.
The SI brought a methodology in the RFP. By week six it's drifted. Status reports are PowerPoint screenshots. Decisions are buried in email threads. Requirements have changed three times and no one's tracking it. You're accountable internally for project outcomes — but you're flying without instruments.
Somebody believes a requirement was always in scope. Somebody else remembers it differently. Without a record connecting each requirement back to its SOW obligation, neither side can close the question — so it escalates, takes three weeks, and costs both of you. The problem usually isn't bad faith. It's that the evidence was never captured in a form either party can point at.
Multiple testers, one shared sheet. A test case is a row and the result is a single cell, so the second tester who runs the same script and gets a different outcome has nowhere to record it — she raises it in a channel, or she doesn't. The sheet reports 100% passed and isn't lying. The post-go-live issues you'll have were already visible, if anyone had been able to see them.
Signed scope and obligations from the client.
Every artifact on your project — from SOW obligation to UAT sign-off — connected, traceable, and defensible. Your single source of truth, independent of whatever your SI brings.
Your SOW obligations become parent requirements. Every child requirement traces back. When a change comes up, both sides look at the same view and establish in minutes whether it's in scope or genuinely new — which is faster and cheaper for your SI too. The record that settles a future dispute is created automatically, every day, without anyone maintaining it.
Independent multi-tester test cycles. Each tester records their own pass/fail. Defects created in one click from a failed test, linked back to the requirement that the test covers. Phase readiness scoring shows true completion — not the SI's optimistic status.
Key Decisions as first-class artifacts, with AI-generated summary documents. RAID logs that aren't a spreadsheet someone updates twice and forgets. Action items linked to the requirements and decisions they relate to. Six weeks in, you can still tell what was decided and why.
Your eventual operational owners — change management, training, ongoing support — can be in BriefSpec from day one. The documentation you'll need after go-live is being built throughout the project, not retrofitted in the last week. Scribe360 turns the build into the training material.
Customer data is never used to train AI models. BYOK supported at Enterprise — run AI through your own provider relationship. Full audit history at the artifact level. When the project ends, the platform doesn't go with the SI. The record stays with you.
A Fortune 500 client hires an SI to implement Oracle Cloud HCM. The SI brings their delivery methodology. The client team stands up BriefSpec as their independent system of record from day one.
Requirements get loaded from the signed SOW. Both teams work in the same platform. The SI's consultants generate test cases, run cycles, log defects. The client's business owners review requirements, approve test results, log key decisions.
Eight weeks in, a scope change comes up. Both teams open the same traceability view, follow the requirement to its SOW parent, and establish that the change is genuinely new scope. The change order is agreed that week — data-driven, not adversarial, and faster for the SI than escalating it would have been.
UAT runs with 30 business testers across 7 functional areas, none of whom consume a seat. Independent results per tester. Real defect tracking. The phase readiness score is a number both organisations trust, because both can see what it's derived from. Go-live happens on schedule.
A year later, the post-go-live audit finds the full record intact. The SI has rolled off. The client owns the platform, the record, and the operational documentation.
Illustrative example. Specific implementation details vary by engagement.
For most enterprise client teams, Business tier at $32/user/month is the right starting point — 5-seat minimum, 100 active projects, priority support.
For larger programs with formal procurement, security review, and audit requirements, Enterprise tier from $44/user/month adds BYOK, unlimited projects, full white-labeling, dedicated CSM, SLA-backed support, SOC 2 Type II attestation delivery, and custom DPA.
Your business testers don't consume seats. Client testers execute assigned cycles and log defects for free, and each paid seat includes 2 client users/reviewers — so a 40-person UAT population doesn't turn into 40 licences.
Founding rates locked for 24 months — Pro $18, Business $29, Enterprise $40/user/mo. Limited to the first 10 paying customers across all paid tiers.
Annual commitment required. Founding pricing applies to seat fees only.
Your tenant, your traceability chain, your operational documentation. Your SI works alongside you in it — and when they roll off, none of it leaves with them.
ISO 27001 certified and SOC 2 Type II compliant. Custom DPAs, SAML SSO, and artifact-level audit logs. Ask us about VPC deployment for ultra-large programs.
BYOK at Enterprise lets AI inference happen through your own provider DPA.
Because the record is yours to keep. Your SI's methodology governs how they deliver; BriefSpec governs what you can prove afterward. Both teams can work in the same platform — and most do — but the tenant, the traceability chain, and the operational documentation stay with you when the engagement ends and the consultants roll off.
No. Client testers execute assigned test cycles and log defects without consuming a seat, and each paid seat includes 2 client users/reviewers for people who review requirements, approve results, and comment. A 40-person UAT population does not require 40 licences.
Yes, and that's the pattern we'd recommend. Roles exist for SI Consultant, Contractor, Client Reviewer, Client Tester, PM and Executive, so both organisations operate on one record with appropriate permissions. Shared evidence shortens scope conversations for both sides rather than arming one against the other.
You export it. Customer data is never used to train AI models, full audit history is retained at the artifact level, and export is available at any time. BYOK at Enterprise lets AI inference run through your own provider contract and DPA.
It doesn't scan or connect to your ERP, so it won't do code-level change impact analysis. It doesn't do resource levelling or earned value management the way Microsoft Project does. And it isn't a portfolio tool for your whole PMO — it's built for governing implementation delivery, and it's honest about the boundary.
Yes. BriefSpec is ISO 27001 certified and SOC 2 Type II compliant. Custom DPAs, SAML SSO and artifact-level audit logs are available, and BYOK at Enterprise keeps AI inference inside your own provider relationship. For ultra-large programmes, ask us about VPC deployment.
A 30-minute walkthrough using your actual scenario — requirements, testing, traceability. No abstract demos.